Hey everybody, the details have been finalized for
the 2008 Gifu AJET Sayonara Party. This is one of the major events of the year, our annual summer blowout event. It's always a great time as 80+ people enjoy the weekend.
Come for one final party with your friends to hang out and toast this year goodbye and welcome the next!
WHEN: Sat July 5 (17:00) to Sun July 6 (12:00, noon)
WHERE: Fureai no Yakata Kashimo, that big, beautiful, wonderful wooden lodge in Kashimo
COST: 4500yen
WHO: anyone and everyone is welcome! Invite your friends!
***RSVP to gifu_ajet@yahoo.com NO LATER than WED JULY 2, 12:00pm noon***
NAME
KEITAI #
COMING BY CAR or TRAIN?
(IF BY CAR, WHO ARE YOU RIDING WITH?)
(IF YOU'RE A DRIVER, DO YOU HAVE CARPOOL ROOM?)
IF BY TRAIN, WHAT TIME PICKUP? (15:30 or 17:00, if you don't know yet, RSVP now and let us know later)
FOOD REQUIREMENTS
***LIMIT 85 PEOPLE***
(and don't forget to RSVP for any friends you are bringing with you)
ALL THE DETAILS:
THE PLAN:The Sayonara Party is held at Fureai no Yakata Kashimo, the same lodge as the Winter Camp. It's a casual party to hang out with friends so feel free to do whatever like throughout the evening. There's a small river beside the lodge you can splash and float in and plenty of room inside and outside to chat and play games. People are also free and encouraged to explore the area Saturday before the party or Sunday after. Plus, there is a free battle of the bands right across the street on Sunday afternoon!
FOOD & DRINK:Nomihodai draft beer, cocktails, and soft drinks will be available on arrival. Supper will be served around 7:30. It's tabehodai curry (including veg) and salad and snacks. Sunday breakfast will be fruit, cereal, juices, etc.
TRANSPORTATION:CAR
***We highly encourage you to drive and carpool.*** There's plenty of free parking at the lodge. It's more fun and it saves money for everyone.
TRAIN
***We have limited space for pickups. The first RSVP requests get the first seats. We hope to recruit more drivers to help but we cannot guarantee more than ~12 seats for each pickup time.***
Pickup times are 15:30 and 17:00. If you do not secure a seat by RSVPing early or cannot make those times, you must find your own ride to the lodge or arrange your own pickup.
Driving directions will come in a later email.
Train arrival times in Gero from the South are 15:15 and 16:54. (see http://www.hyperdia.com/ to personalize your train times from your location, the station is GERO)
IMPORTANT DETAILS:We will collect your payment at the front desk when you arrive and issue you your cup. Please write your name on it bold and clear. It is your goblet, nay portal to liquid happiness for the night.
The lodge has 60 full bed sets. The RSVP limit is 85. Thus the futons are first come, first served. Even if you expect to arrive early, if you are able, please bring a sleeping bag if you can to help someone out. Snuggling up with a friend is also encouraged to save futons.
All guests are expected to help clean the cabin before leaving. When every one pitches in, it makes for quite easy work, especially if we help in other areas after finishing our own. There will be cleaning rosters posted around the lodge. Also, keep in mind that our mess is our cleaning.
Drinks and food are NOT allowed in the tatami rooms. Keep it all to the first floor kitchen, main hall, and outside. Tatami rooms are for sleeping only, no games or chatting. And please respect those already sleeping when you finally stumble into bed.
Smoking is prohibited in all indoor areas.
There will be speakers for music. Bring your iPod/music player if you like.
Don't forget bathing supplies if you plan to shower.
Please don't break anything. (>_<) But if it happens, please fess up to it. We've sadly had problems with this is the past and AJET has had to foot the bill...
Please be careful if there is rain forecast anywhere in the region. The river can flashflood.
Important: the lodge has a strict 22:00 lights/music/noise curfew (lights out in main hall, curtains down in kitchen, and music off). We can of course enjoy ourselves all night but we must be respectful and keep things down. After 22:00 the villagers of Kashimo really don't like to be disturbed by merry-making. Every year, the town gets a few complaints. The winter camp is generally not a problem since the cold weather keeps us all inside. With the summer heat, it is much nicer to be outside or have the doors and windows open. Noise carries all too well along the river that makes Kashimo so picturesque. We do not want to scare any one away; we too love a good party. But we ask that you be especially conscious of the noise and keep it to a minimum. It would be a shame and a huge loss if Gifu AJET is no longer able to use the Yakata Fureai Kashimo.
Finally, while this is a gathering of friends please be responsible for your possessions and your behavior. Don't leave valuables out where they can be damaged or taken or spilled on, and please respect those around you with your behavior and language.
***NOTE:
we must receive your RSVP information by Wed, July 2nd. We must receive any cancellations NO LATER than Thu, July 3rd. If something comes up after Thu, please find someone to replace you. If you do not find a replacement and are a no show/last minute cancellation/missed your train/whatever, you will still have to pay in full.***Your Gifu AJET Family,
[Adam, Chisako, Daniel, Doug, Erin, Ernest, Fiona, Gavin, Matsunami, Nicole K., and Nicole T.]
NEW AND IMPROVED FOR 08-09!:
[Brian, Chisako, Chris, Danielle, Erin, Ernest, Joel, Mastunami, Nicole, Rachel, Robert, and Steve]
